VKB Trading is currently offering an exciting Office Administrator / Procurement Administrator opportunity based in Bambous, Mauritius. This role is ideal for skilled administrative professionals who are detail-oriented, organised, and capable of providing high-level executive and operational support in a growing international business environment.
As a subsidiary of the established VKB Group, VKB Trading combines global exposure with the stability of a century-old agricultural organisation. This position plays a key role in supporting the Managing Director and ensuring smooth daily office operations.
About VKB Trading and the VKB Group
VKB Trading Background
- VKB Trading is a Global Business Licence (GBL) registered company
- Incorporated in Mauritius in June 2024
- Offices located at Cascavelle Business Park, West Coast of Mauritius
- Modern and accessible working environment close to essential amenities
VKB Group Heritage
- Established in 1919
- Headquartered in South Africa
- Recognised leader in the Southern African agricultural industry
- Operates across the full agricultural value chain
- Focuses on sustainability, operational excellence, and long-term value creation
Strategic Purpose of VKB Trading
- Diversifies VKB Group supply chains beyond South Africa
- Develops global sourcing and international trading markets
- Supports growing international customer demand
- Enhances efficiency, flexibility, and market access
Job Location and Key Dates
Employment details
- Job Title: Office Administrator / Procurement Administrator
- Company: VKB Trading
- Location: Bambous, Mauritius
This role offers exposure to international operations within a professional corporate setting.
Role Purpose and Importance
The Office Administrator is responsible for providing comprehensive administrative, executive, and operational support to the Managing Director. The role ensures efficient office functioning, professional communication, organised documentation, and effective coordination with internal and external stakeholders.
This position enables leadership to focus on strategic growth, international trading initiatives, and business development.
Core Values and Cultural Fit
VKB Trading seeks professionals whose values align with its organisational culture.
Key values include
- Humble: Listens actively and communicates thoughtfully
- Hungry: Target-driven and motivated by continuous improvement
- Smart: Reads situations well and builds trust quickly
- Bold: Willing to challenge norms and try innovative solutions
- Team Player: Believes in collaboration and shared success
Cultural alignment is considered essential for long-term success.
Key Responsibilities and Duties
Office Administration and Executive Support
- Manage all incoming calls, emails, and correspondence professionally
- Coordinate meetings, appointments, and travel arrangements
- Prepare meeting agendas, minutes, and supporting documentation
- Maintain an organised, efficient, and professional office environment
- Ensure availability of office supplies, equipment, and facilities
Document and Information Management
- Safekeep company and project documentation electronically
- Maintain organised digital filing systems for easy retrieval
- Ensure documents are properly labelled, updated, and secure
- Support preparation and formatting of reports and presentations
- Distribute internal documentation as required
Strong document control supports efficiency and compliance.
Stakeholder Coordination and Communication
- Act as a central contact point for internal and external stakeholders
- Coordinate customer queries, requests, and complaints
- Ensure timely follow-up and escalation when necessary
- Distribute information accurately to relevant parties
- Assist in maintaining strong relationships with suppliers and partners
Effective communication is critical in a multinational business environment.
Procurement and Operational Support
Although primarily administrative, the role also supports procurement activities.
Procurement-related responsibilities
- Assist in sourcing quotations from suppliers and service providers
- Support purchase order administration
- Maintain supplier and contract records
- Follow up on deliveries and supplier documentation
- Ensure procurement records are accurate and organised
These duties support operational efficiency and cost control.
Required Competencies and Skills
Successful candidates should demonstrate strong professional competencies.
Essential skills and abilities
- Excellent verbal and written communication
- Strong time management and organisational skills
- High attention to detail and accuracy
- Ability to handle confidential information responsibly
- Customer-focused and service-oriented mindset
- Strong interpersonal and coordination skills
Technical and Computer Skills
- Proficiency in Microsoft Word, Excel, and PowerPoint
- Experience with digital filing and document management systems
- Ability to work with collaborative platforms such as Teams or similar
- Comfort using office and administrative software tools
Digital efficiency is essential in a modern international office.
Qualifications and Experience Requirements
Minimum qualifications
- Diploma in Office Administration, Business Administration, or related field
Experience requirements
- 2 to 4 years experience in office administration or executive support
- Experience in procurement administration is advantageous
- Experience in a multinational or corporate environment is beneficial
- Prior support of senior executives is an added advantage
Work Environment and Professional Exposure
This role offers a dynamic and professional work setting.
Work environment highlights
- International business exposure
- Fast-growing entrepreneurial organisation
- Professional corporate office environment
- Close collaboration with executive leadership
- Opportunity to contribute to global trading operations
Career Growth and Development Opportunities
VKB Trading offers meaningful long-term career prospects.
Career development benefits
- Exposure to global agricultural trading markets
- Opportunity to grow within a multinational organisation
- Skills development across administration and procurement
- Potential advancement within the VKB Group
Employees benefit from stability combined with growth opportunities.
Employment Equity and Inclusion
- VKB Group is an equal opportunity employer
- Employment Equity Plan and Transformation Strategy apply
- Actively supports the recruitment of People with Disabilities
- Commitment to fair and inclusive recruitment practices
Data Privacy and Recruitment Process
- Personal data is used strictly for recruitment purposes
- Information is handled in line with employment and data policies
- Only shortlisted candidates may be contacted
- The company reserves the right to expire positions at its discretion
Application Guidelines and Important Notes
Applicants should note the following
- Use Google Chrome when accessing the career portal
- Submit a clear CV in PDF or Word format
- CV must not contain handwritten information
- Upload CV only in the designated CV section
- Do not combine CV with ID or other documents
- Profile photo must meet minimum size requirements
Attention to application instructions is essential.
Why This Office Administrator Role Is a Strong Opportunity
This position is well-suited for professionals seeking stability, international exposure, and career growth.
Key benefits of the role
- Work within a globally expanding organisation
- Exposure to executive-level operations
- Opportunity to support international trading initiatives
- Professional development in administration and procurement
- Long-term career potential within a respected group
Final Summary
The Office Administrator role at VKB Trading in Mauritius presents an excellent opportunity for experienced administrative professionals seeking to advance their careers in an international business environment. With responsibilities spanning executive support, document management, stakeholder coordination, and procurement assistance, this role is both diverse and impactful.
Backed by the strength and legacy of the VKB Group, VKB Trading offers employees a unique combination of global exposure, professional stability, and growth potential. Candidates who are organised, proactive, detail-oriented, and aligned with the organisation’s values will find this role both rewarding and career-enhancing.
